Current deadlines and things to do:
This list will hopefully help reduce the stream of emails and reminders:
- Checking club member lists in 4HOnline - ongoing
You as club leaders have access to your member lists (or club rosters) in 4HOnline. Please check regularly to make sure that all current members are enrolled and you have new members on your contact list. The way to do it is to go to http://v2.4honline.com , then
log into personal / family account (for that you need to be re-registered yourself)
click on the blue VIEW box next to your name
select CLUBS on the list that appears on the left
click on MANAGE next to the club you want to take a look at
enter the "PIN = Leader Login Code" for your club (see email we sent you or contact the office to receive your club password)
Now you have access to the member data from your club and can see new members that have registered (+ on the top right is also a DOWNLOAD ROSTER button)
Club Elections - at the beginning of the 4-H year
Club officer elections are typically held at one of the first meetings of the 4-H year (September, October, or sometimes November). Positions are:
Treasurer (if you club has fundraisers, etc.)
Club Reporter / Club Photographer
... other positions your club might want
Members running for an officer position can give a very short speech why they would be a good candidate. The positions are voted on from the "top down" (president first etc.) so that the person who didn't get to be president, can now run for VP if they like, and so on.
Elections can be held at the end of the club meeting so the "old" president is still runing the entire meeting and reports are made by the current officers.
Voting can be done at an in-person meeting or virtual using google forms for example (see box at the bottom of the page).
- Club Reports - ongoing
What has your club been up to? We are always looking for club reports and photos for our Discoveries page.
- Club flyer / club yearbook page - for those who don't have one yet
We would love to have eye-catching flyers for all clubs to be put on the website. Take a look at the examples on our Clubs Page. The flyers will also be used as the club's yearbook page. Let us know if you would like help. Canva is a great and easy-to-use tool: canva.com. All you need is the free account. Thanks for the presentation Megan!
- Would you like a Club Video?
Along with your club pages we would love to feature videos explaining what our clubs are all about. If your club is interested in creating such a club video and would like help editing and finishing it, then please send us your "raw material" (photos, videos, interviews, audio, text, drawings, ...) and 4-H Member Sean M. and his team will help you put it together. High resolution pictures and good quality video and audio is of course best for a beautiful outcome.
- All members are in 4-H Online - ongoing
Check 4-H Online every now and then and make sure all members are enrolled. If you need your leader login code, contact the office. If you prefer an email with the member list please ask. Knowing that all members are enrolled makes the job of the office so much easier and ensures that all members get important 4-H communication. - Thank you!!!
The office will inform leaders when new members enroll for their club.
- 4-H Record / Project Books - ongoing throughout the year
4-H Record / Project and Scrap Books can be worked on throughout the 4-H year (September-August). At the end of the year the completed book is handed in to the club leaders, by September 1st, who then get them to the office by September 15 for judging. They can be paper or electronic versions. To find the correct record books for your project - check the Club Recourses page. Record books were not a requirement for Morris County 4-H in 2020 or 2021, but the 4-H story was (see below).
- 4-H Stories - due September 15
4-H Stories are emailed to the 4-H office (firstname.lastname@example.org) and the club leader(s) at the end of the 4-H year - August to September 15. The stories are a requirement (included in or - as in the past two years - in lieu of record books) to receive Personal Development Awards, Achievements Awards, and other higher awards.
The stories don't have to be long - see word count requirements below. Added pictures will get you bonus points.
Requirements for 4-H Stories:
Grades 9-13 - minimum 400 words
Grades 4-8 - minimum 200 words
Cloverbud - minimum 1 paragraph
Writing prompt ideas:
My 4-H friend and I were giggling - but I need to start at the beginning to tell you...
Looking at my awesome pet I am thinking "Wow, have you changed!" - and actually, so have I. At the beginning of the year...
I joined this new club last year and had no idea what to expect. One of the nice surprises were...
Not being able to meet in person for pretty much the entire year made me realize...
Being home and able to spend more time with my animal(s) I was able to....
(If you don't have a 4-H animal, maybe you spent more time with your 4-H "project", e.g. knitting, photography, science, Minecraft, ...)
I / my family organized (participated in) this 4-H event/activity and here is how it went...
My club didn't do much / anything this past year but I have this incredible idea...
- 4-H'er of the Year and
- National Leadership Award applications - due October 1
Information about these awards, including who is eligible, will be sent out to leaders as well as teens who can apply. The application requires a leader's recommendation letter.
- Awards Nominations - due October 1
The package for the awards nominations will be emailed to the main club leaders in August/September. If you have any questions about this, please feel free to contact the office.
- New Leader Training - Fall and Spring
Please let the 4-H office know if you have suggestions for new club leaders.
- Set up for the new 4-H Year - August/September
What are your club's plans for the new 4-H Year?
When and where are you meeting?
Is the age range for your club still the same?
Do you accept new members?
Are there any changes in your team of leaders / co-leaders?
Do you have any questions or need help? Please contact the office if you do. Also, check the club list and let us know of any updates that are not in the questions above.
Links and other useful tips:
Great too to create flyers, presentations and more. Free account is all you need. - Thanks to Megan for the suggestion.
Fun online tool for quiz bowls, game nights, or just for fun at the club meetings (to engage members, learn and have a great time together). - Thanks Nancy for being our kahoot expert!
This game or quiz tool is similar to kahoot but includes different ways to play which can make it even more fun, especially for the kids. No account needed to play. Many games and quizes available, or set up your own. - Thanks Megan for the presentation!
Voting / Club Elections
google forms is useful for voting like club elections. Create a form, share the link and collect the results. (Best to have one form per position - just copy, paste, and change the name of the position). Vote from the highest position down.
Club Websites and email lists
Clubs have created a google account with member contact lists for easy group emails. Google sites is a good way to have a club website too. Shutterfly.com is another easy way to communicate with members, share pictures or documents, etc. (pages can be private or public). Contact the office for help with what official 4-H logo, pictures, motto, etc. to use for public website pages.